1) Roll Call. Jan 15 14:01:45 here Jan 15 14:01:47 present Jan 15 14:01:51 My body is here, my mind is still in UTC-6 Jan 15 14:02:17 NeddySeagoon: that is where I am, well -7 I guess Jan 15 14:02:20 I guess I'm logging too Jan 15 14:02:20 robbat2: ping Jan 15 14:02:24 cool Jan 15 14:02:55 we have quorum Jan 15 14:03:03 NeddySeagoon: thanks for logging Jan 15 14:03:09 np Jan 15 14:03:15 3) Old Business Jan 15 14:03:29 Gentoo Logo Usage Policy Jan 15 14:03:42 At the last meeting I posted to the -nfp list Jan 15 14:04:06 I didn't see any responses Jan 15 14:04:22 there have been 2 reponses Jan 15 14:04:43 orig msg http://archives.gentoo.org/gentoo-nfp/msg_2a11b1233168b157b0af53674e743ed6.xml Jan 15 14:05:24 Dale and rich0 were the responding parties Jan 15 14:05:27 Ok, I don't think that is really anything actionable. Jan 15 14:05:31 no\ Jan 15 14:06:02 So, in a sense, we have no additional input from our community Jan 15 14:06:20 yes Jan 15 14:06:34 I think the way forward here is to post some policy document to everyone for review Jan 15 14:06:38 or a big input of "whatever..." Jan 15 14:06:44 -core -dev Jan 15 14:07:01 Agreed - I think we've talked through many of the issues and have a sense for where we want to be. Jan 15 14:07:04 surely there will be more than that, given our esteemed heritage of bike shedding Jan 15 14:07:17 by our I mean all devs, of course Jan 15 14:07:19 :) Jan 15 14:07:30 -foundation-annouce and -nfp Jan 15 14:07:33 rich0: glad we agree Jan 15 14:07:38 Do it at the same time as a all-in-/usr thread and that will take the heat off. Jan 15 14:07:51 rich0: heh, yes Jan 15 14:08:08 heh Jan 15 14:08:28 Now, who wants take the jop of writing the draft? Jan 15 14:08:35 any volunteers? Jan 15 14:08:47 who wants to lead the effort? Jan 15 14:09:06 My activity tracker is wrapping up, so I could step up on something else. Jan 15 14:09:12 my time is going to be limited until at least June/July Jan 15 14:09:19 what would you change from the current policy Jan 15 14:09:38 rich0: please take the task. Jan 15 14:09:52 rich0: write your draft, then pass it around to the board Jan 15 14:10:06 Ok, I'll take it. I'd probably try to base the new policy on one of the other distros and incorporate both copyright and trademark into a cohesive policy. Jan 15 14:10:10 dabbott: I think its really only to refine the commercial usage, per previous discussions Jan 15 14:10:24 It would be fairly debian-like, except that we're not allowing commercial use as they do. Jan 15 14:10:33 (For pressing CDs, etc.) Jan 15 14:10:40 rich0: that sounds fine, we just want to remain as backwards compatible with the current policy where possible Jan 15 14:11:09 Yup - I think our current policy is already fairly close. The goal will be to avoid disrupting anybody already making use of the current policy. Jan 15 14:11:16 I'll send out something in a week or two. Jan 15 14:11:21 * rich0 crosses fingers... Jan 15 14:11:27 thanks rich0 Jan 15 14:11:32 dabbott: are you fine with discussing the actual drafts via email? Jan 15 14:11:42 I am sure rich0 would welcome feedback from trustees Jan 15 14:11:43 sure Jan 15 14:11:45 the new policy should not be retrospective Jan 15 14:12:02 right, current agreements must be honored Jan 15 14:12:44 Sure, although we might not put that in writing. We'll have to figure that out. Jan 15 14:13:11 rich0: lets worry about that after we have a good draft for the current policy Jan 15 14:13:12 anything else on this topic? Jan 15 14:14:22 not from me Jan 15 14:14:32 ok. looking forward to reading the draft Jan 15 14:14:47 SFLC Jan 15 14:15:51 that one, I emailed Ravicher after the last meeting and have received no response. I'll keep trying him, perhaps the holidays caused delay Jan 15 14:16:58 Financial and Legal status: I communicated with our agent in NM and passed along the info regarding our receipt, etc Jan 15 14:17:25 our 30 days must be up now ? Jan 15 14:17:28 Heather stated she would contact me again when she received some communication from NMPRC Jan 15 14:17:36 NeddySeagoon: we made the deadline, no problem Jan 15 14:17:45 thanks Jan 15 14:18:01 NeddySeagoon: we have certified mail receipt that proves it Jan 15 14:18:10 even better Jan 15 14:18:14 now its in processing, I assume. I have not looked at the site Jan 15 14:18:29 still the same as today Jan 15 14:18:41 dabbott: thanks for checking. Jan 15 14:19:04 I'll follow up with Heather on Monday, to check in Jan 15 14:19:51 I need a couple mins to assist my wife with something, sorry she just returned from the grocer Jan 15 14:19:53 brb Jan 15 14:21:00 FYI - Mon is a holiday in many places in the US Jan 15 14:21:12 Martin Luther King, Jr, day Jan 15 14:21:15 NeddySeagoon, did you want the log in info for cafepress? Jan 15 14:21:31 I added Larry shirts http://www.cafepress.com/officialgentoo/1552836 Jan 15 14:21:39 sorry Jan 15 14:21:46 ah yeah, Tuesday then Jan 15 14:22:11 ok to continue? Jan 15 14:22:18 yes Jan 15 14:23:24 ok, for the CPA bit, they should be ready to file the previous years material soon, based on conversations last week. Jan 15 14:23:39 this will get us caught up fully Jan 15 14:24:13 I have a meeting at the firm next week to discuss this and other unrelated matters Jan 15 14:25:01 once that is all submitted, I believe it will be time to complete and submit the 1023. Jan 15 14:25:16 quantumsummers_, what happening with our new official, to take on some of your work ? Jan 15 14:25:29 it seems that the irs is now sending put letters to some groups that have been waiting 2 years now Jan 15 14:25:56 NeddySeagoon: I have not had enough time to figure that out lately Jan 15 14:26:11 heh - the IRS were not waiting for me at Atlanta, so I suppose that was a good sign :) Jan 15 14:26:29 When you transition work to the new help, consider asking them to document the processes in a format suitable for the activity tracker/etc. Jan 15 14:26:32 NeddySeagoon: heheh, that would be a shock Jan 15 14:26:41 quantumsummers_, It would be good to get him on board before you are up to your neck in nappies :) Jan 15 14:26:43 No harm in documenting what we do to make it easier to take on help. Jan 15 14:26:43 rich0: yessir Jan 15 14:27:17 nappies -> diapers Jan 15 14:27:29 NeddySeagoon: I guessed that Jan 15 14:27:32 quantumsummers_, fell free to send me anything you want to guide xml Jan 15 14:27:42 dabbott: thanks man Jan 15 14:27:44 s/fell/feel Jan 15 14:27:46 I will take you up on that Jan 15 14:28:04 Yes, that activity tracker should be viewed as communal at this point - feel free to edit away! Jan 15 14:28:28 if anything I sense I will be up late at night with the baby wrapped into the thing we have that does that, sitting at the computer working on things Jan 15 14:28:33 speaking of the tracker, rich0, care to say anything more about it? Jan 15 14:28:37 Document tasks how you will (the election is just a guide), and we can link from it. Jan 15 14:28:47 thanks Jan 15 14:29:02 Nothing really to add except that I'm trying to keep it up to date and let me know if you see otherwise. I did sort it by next due date. Jan 15 14:29:16 looks good Jan 15 14:29:23 Taxes due in April (with extension), and we need to do election planning in May. Jan 15 14:29:59 when do we want to set the next recording date? Jan 15 14:30:04 for the election? Jan 15 14:30:09 same time? Jan 15 14:30:11 We had talked about June last time. Jan 15 14:30:15 the meeting before nominations open Jan 15 14:30:16 yeah Jan 15 14:30:27 http://www.gentoo.org/foundation/en/motions/index.xml Jan 15 14:30:36 And then an Aug election, with the new board sitting at the conclusion of the annual meeting, or something like that? Jan 15 14:30:38 Trustee elections in Aug, nominations in July, June is recording date, AGM in AUG Jan 15 14:30:39 seems that we wanted to make sure the election provided a nice transition into the annual meeting Jan 15 14:30:46 rich0, yep Jan 15 14:30:51 rich0: yes Jan 15 14:31:06 ok excellent then Jan 15 14:31:29 shall we move to Open Bugs or is there anything else from anyone on the Old Business? Jan 15 14:32:36 ok, Open Bugs Jan 15 14:32:45 On the topic of bugs and old business - did we ever set up a trustee-only group? Jan 15 14:32:47 dabbott: please close bug 304853 Jan 15 14:32:47 sorry Jan 15 14:32:50 quantumsummers_: https://bugs.gentoo.org/304853 "Not possible to purchase Larry the cow clothing"; User Relations, User/Developer Issues; IN_P; mihel:trustees Jan 15 14:32:57 sorry rich0, just saw that Jan 15 14:33:05 yes, we did in bugz Jan 15 14:33:33 that was taken care of awhile back, I forgot to mention it Jan 15 14:34:02 ok, maybe after the meeting can somebody send instructions clarifying how to use it? Jan 15 14:34:05 we can move on... Jan 15 14:34:53 rich0: sure Jan 15 14:35:17 well, I can tell how to use it quickly Jan 15 14:36:02 In the case that a bug is assigned to the Gentoo Foundation product, there will be a checkbox in the section titled "Only users in all of the selected groups can view this bug:" Jan 15 14:36:20 which is to the right of the Add and attachment box Jan 15 14:36:42 there is a check box on all bugs that says Gentoo Developers Jan 15 14:36:42 Does that only apply to new bugs? Jan 15 14:36:59 you can retro-apply it, as long as Gentoo Foundation is the product Jan 15 14:37:02 Looking at bug 389989 I only see the Gentoo Devs one. Jan 15 14:37:28 I see Gentoo Board of Trustees Jan 15 14:37:41 perhaps you are not in the trustees group or something Jan 15 14:37:47 I'll ask infra Jan 15 14:37:47 perhaps Jan 15 14:37:55 I see it on that bug Jan 15 14:38:10 Ok, we can follow-up with them. Jan 15 14:38:23 or poke robbat2 to check Jan 15 14:38:34 I only see Gentoo Developers also Jan 15 14:38:39 weird Jan 15 14:38:52 I have a test, just a sec Jan 15 14:39:11 now try to reload that bug Jan 15 14:39:29 You are not authorized to access bug #389989. Jan 15 14:39:33 my bad, please re-try Jan 15 14:39:38 ok Jan 15 14:39:44 Not authorized Jan 15 14:39:48 NeddySeagoon: / Jan 15 14:39:50 ? Jan 15 14:39:53 I don't even see the foundation in the product list... Jan 15 14:39:54 are you guys logged in? Jan 15 14:39:58 Yup Jan 15 14:39:59 :) Jan 15 14:40:02 yep Jan 15 14:40:12 weird Jan 15 14:40:22 <_robbat2|irssi> ah crap, i realize I missed most of this Jan 15 14:40:22 well, I suspect you two are not in the group Jan 15 14:40:31 <_robbat2|irssi> too much going on Jan 15 14:40:31 hi _robbat2|irssi, no worries Jan 15 14:40:34 Hmm, another item to add to the elections to-do list - after election ping infra to update groups, aliases, etc. Jan 15 14:40:40 <_robbat2|irssi> i need to run and catch a flight Jan 15 14:40:48 <_robbat2|irssi> anything critical for me? Jan 15 14:40:54 Not critical Jan 15 14:40:55 _robbat2|irssi: ok, we can catch up later Jan 15 14:40:58 <_robbat2|irssi> other than that election stuff Jan 15 14:40:58 Whenever you can get to it. Jan 15 14:41:03 hi _robbat2|irssi Jan 15 14:41:13 have a safe flight Jan 15 14:41:21 <_robbat2|irssi> bye, thanks. Jan 15 14:41:26 cya Jan 15 14:42:11 quantumsummers_, I don't even see bug 389989 :( Jan 15 14:42:26 https://bugs.gentoo.org/show_bug.cgi?id=389989 Jan 15 14:42:33 I am the only one that can see it? Jan 15 14:42:44 Well, it is secure, alright! Jan 15 14:42:48 crazy, ok well I'll get infra to do that Jan 15 14:42:48 then fix it yourself :) Jan 15 14:43:19 rich0: the reporter, trustees, and the peeps CC'd can see it Jan 15 14:44:09 Yup, well, minus the trustees, apparently. Jan 15 14:44:10 do you want me to add you all to the CC list? Jan 15 14:44:27 no Jan 15 14:44:29 Not a big deal either way if we can fix it in a few days. Jan 15 14:44:32 we can wait Jan 15 14:44:41 heh, I just added roch Jan 15 14:44:42 It will be easier to test if we aren't added. Jan 15 14:44:43 *Rich Jan 15 14:44:47 sorry :D Jan 15 14:44:57 quantumsummers_, qorks ok in firefox Jan 15 14:45:03 works* Jan 15 14:45:11 ok NeddySeagoon so you can see the bug?> Jan 15 14:45:45 quantumsummers_, yes and the check box Gentoo Board of Trustees Jan 15 14:45:48 weird that the bug does not show up in the list created by that query Jan 15 14:45:55 NeddySeagoon: ah, great Jan 15 14:46:33 I think the other bugs in that list are stationary Jan 15 14:47:11 what about #296766 Jan 15 14:47:31 bug #296766 Jan 15 14:47:33 NeddySeagoon: https://bugs.gentoo.org/296766 "Corrections to corporation filing needed as of 2009/12/13"; Gentoo Foundation, Proposals; IN_P; robbat2:trustees Jan 15 14:47:48 that is waiting on the NMPRC to process the filing Jan 15 14:47:54 ok Jan 15 14:48:04 as far as I know, that is the case Jan 15 14:48:56 I don't know why they didn't update it last year Jan 15 14:49:06 its the same filing as our other stuff that got delayed ? Jan 15 14:49:16 maybe its every doc with NM has to have 2 signatures Jan 15 14:49:24 I don't know why it takes them two months to process a form... Jan 15 14:49:48 Heather told me only one was needed for that doc and for the annual form, she was clearly wrong about the annual form Jan 15 14:49:49 its a burocarcy(sp) Jan 15 14:50:15 the state of missouri is not so slow Jan 15 14:50:19 anyway Jan 15 14:50:21 Well, good to know we'll be qualified to work in the NM state government by the time we're done with this... Jan 15 14:50:28 lol Jan 15 14:50:29 yeah Jan 15 14:50:32 hehe Jan 15 14:50:41 alright any other bugs to visit? Jan 15 14:51:19 one thing to note, we have already approved this awhile back, but I will be purchasing the final set of HDDs for the servers google bought us fairly soon Jan 15 14:51:36 sounds good Jan 15 14:51:53 What is up with the MIPS servers? Jan 15 14:52:00 bug 373241 Jan 15 14:52:03 rich0: https://bugs.gentoo.org/373241 "Fund the building of 3 MIPS build systems"; Gentoo Foundation, Proposals; IN_P; mattst88:trustees Jan 15 14:52:14 Is that going anywhere, or should it be closed? Jan 15 14:52:20 I think its on-going Jan 15 14:52:28 the servers are up I think Jan 15 14:52:42 rich0, I understand that they are working Jan 15 14:53:01 Ok, wasn't sure if this was done from a funding perspective or if more was to come. Didn't see anything actionable. Jan 15 14:53:03 man, that scicortex system mentioned in that bug would be awesome Jan 15 14:53:22 they ran gentoo on all those Jan 15 14:53:41 rich0, so far as I am aware, we have only reimbursed RAM so far Jan 15 14:54:02 NeddySeagoon: I reimbursed the sata controller Jan 15 14:54:05 via paypal Jan 15 14:54:09 ok Jan 15 14:54:18 probably should note that on the bug Jan 15 14:54:51 should probably poke matt88 to see if he needs the further approved funding Jan 15 14:55:12 rich0: will note that nw Jan 15 14:57:05 dabbott, rich0 you should be in the trustees bugz group now\ Jan 15 14:57:20 just received conf from idl0r Jan 15 14:57:32 yep thanks Jan 15 14:58:01 great Jan 15 14:58:26 ok, anything else in the bugs? Jan 15 14:59:31 Nothing here - I'll try to address one of the logo-related ones in my policy update. Jan 15 14:59:39 rich0: sounds good Jan 15 14:59:54 nothing from me Jan 15 14:59:57 we have no new business and no memberships to consider Jan 15 15:00:15 sorry, dabbott anything else? Jan 15 15:00:22 no Jan 15 15:00:30 ok. :) Jan 15 15:00:37 Date of Next Meeting - 19th Feb 2012 19:00 UTC that work Jan 15 15:00:38 ? Jan 15 15:00:58 fine here Jan 15 15:00:59 maybe - I may be in Houston Jan 15 15:01:17 or totally wasted again having just got back Jan 15 15:01:37 NeddySeagoon: would you like to have the meeting moved back or forward a week? Jan 15 15:02:06 quantumsummers_, my travel is not yet firm ... lets leave it as is until I know more Jan 15 15:02:17 I should be fine chairing again if you need a break Jan 15 15:02:19 ok Jan 15 15:02:28 so DONM is set Jan 15 15:02:35 19th Feb 2012 19:00 UTC Jan 15 15:02:44 Like I said in my email - this is going on for about 6 months Jan 15 15:03:05 NeddySeagoon: well we should try to get together for a drink! Jan 15 15:03:30 quantumsummers_, sounds good Jan 15 15:03:36 if you can fly thru somewhere that is within a couple or 3 hours , I would drive Jan 15 15:03:55 or just come visit for a day D Jan 15 15:04:04 For Houston, it will be Heathrow to Houston Jan 15 15:04:11 nice Jan 15 15:04:21 well that is better than the alternative Jan 15 15:04:25 any other business from the board Jan 15 15:04:31 None here Jan 15 15:04:32 none from me Jan 15 15:04:44 none from me Jan 15 15:04:47 dabbott: ? Jan 15 15:04:50 NeddySeagoon, I will do the log the new location for future reference is http://www.gentoo.org/foundation/en/minutes/2012/20120115_trustee_log.txt Jan 15 15:04:55 none here Jan 15 15:05:01 dabbott: thanks Jan 15 15:05:11 no motions to update Jan 15 15:05:13 dabbott, thanks - I'll post the long Tue or Wed Jan 15 15:05:21 log* Jan 15 15:05:24 no emails to send Jan 15 15:05:37 quantumsummers_, thanks for chairing Jan 15 15:05:40 Lets open the floor to the channel? Jan 15 15:05:46 yep Jan 15 15:05:46 yes thanks quantumsummers_ Jan 15 15:05:50 NeddySeagoon: my pleasure Jan 15 15:06:00 hopefully I didnt rush anyone Jan 15 15:06:11 not at all Jan 15 15:06:16 anyone for open floor? Jan 15 15:06:25 open floor going once Jan 15 15:06:30 open floor going twice Jan 15 15:06:42 three times a lady, anyone? Jan 15 15:07:12 * quantumsummers_ borrows NeddySeagoon's gavel and bangs it Jan 15 15:07:15 meeting adjorned