From bb8d26cbfe52087f2326842dc27e3690ee1b67d6 Mon Sep 17 00:00:00 2001 From: David Abbott Date: Sun, 16 Jul 2017 16:06:45 -0400 Subject: July 2017 meeting log --- ...7-16-19:07_Foundation-Meetings-2017-07-.log.txt | 219 +++++++++++++++++++++ 1 file changed, 219 insertions(+) create mode 100644 2017/2017-07-16-19:07_Foundation-Meetings-2017-07-.log.txt diff --git a/2017/2017-07-16-19:07_Foundation-Meetings-2017-07-.log.txt b/2017/2017-07-16-19:07_Foundation-Meetings-2017-07-.log.txt new file mode 100644 index 0000000..74fef97 --- /dev/null +++ b/2017/2017-07-16-19:07_Foundation-Meetings-2017-07-.log.txt @@ -0,0 +1,219 @@ +[19:07:18] Meeting started by prometheanfire +[19:07:32] Meeting chairs are: robbat2, dabbott, swift, prometheanfire, +[19:07:46] Current subject: rollcall, (set by prometheanfire) +[19:07:48] o\ +[19:07:52] o/ +[19:08:01] present +[19:08:06] here +[19:08:17] \o/ +[19:08:39] k, we know antarus is afk, so moving on +[19:08:50] dabbott: you logging? +[19:09:07] yes +[19:09:11] Current subject: election, (set by prometheanfire) +[19:09:20] dabbott: all yours for now I believe +[19:10:01] moving along have 3 nominations +[19:10:21] that were accepted +[19:11:20] looks like we still have about a week for people to nominate/accept +[19:11:36] yes +[19:13:02] i don't think there is an actions needed on the part of trustees until the election is done +[19:13:04] anything else or move on? +[19:13:17] move on please +[19:13:45] Current subject: activity tracker https://wiki.gentoo.org/wiki/Foundation:Gentoo_Foundation_Activity_Tracker, (set by prometheanfire) +[19:13:57] we already talked about the election +[19:14:12] no items due for this meeting, but a reminder that our annual reports are due in the next meeting +[19:14:25] next month is the treasurers report, presidents report and anual meeting +[19:14:52] other than that, nothing +[19:14:59] next +[19:15:06] Current subject: Foundation Mailing Address changing tracking bug 613950, (set by prometheanfire) +[19:15:09] prometheanfire: https://bugs.gentoo.org/613950 "Change of Mailing Address: tracker bug"; Gentoo Foundation, Filings; CONF; robbat2:trustees +[19:15:09] trustee-meetbot: https://bugs.gentoo.org/613950 "Change of Mailing Address: tracker bug"; Gentoo Foundation, Filings; CONF; robbat2:trustees +[19:15:32] robbat2: progress, anything else for us to do? +[19:15:42] blocking on bank accounts almost entirely +[19:16:03] k +[19:16:08] next +[19:16:16] Current subject: IRS Status Report (waiting on bank), (set by prometheanfire) +[19:16:23] I believe that's blocked on the bank as well +[19:16:27] so, details on the new accountant actually +[19:16:44] i was originally going to meet with them after this meeting, but met on this past Friday instead +[19:17:22] my forensic re-doing accounting got a big A+, just minor changes needed other than finding missing bank statements +[19:17:32] :) +[19:17:40] they were originally planning on spending 50 hours doing that themslves (5 hours per fiscal year estimated) +[19:17:45] robbat2++ +[19:18:00] you've done a tremendous job, robbat2 +[19:18:28] robbat2: awesome job :D +[19:18:38] so it's the actual scope what they are doing for us is now not forensic accounting but accounting consulting/auditing, at a higher rate +[19:18:45] $60USD/hr, but much less hours +[19:19:13] early this coming week, they are phoning the IRS to try and narrow down some information about our federal status +[19:20:05] and I need to get the accounting work I have reformatted into IRS-expected documents +[19:20:42] Balance Sheet we had already, but need to do income statement/cashflow/statement of retained earnings +[19:21:41] their initial assessment looks like for lack of filing statements to the IRS that we're still active may have lead to us being put into an inactive state +[19:22:03] and it'll be figuring out what makes the most sense to get back to active state +[19:22:36] which probably be filing full 990 forms for at least the last 7 years (probably not back our full 12 years) +[19:23:03] there is a small chance it might be more effective just to redo a new federal 501c6 w/ the same name +[19:23:12] depending how far the original trustees actually made it in filing +[19:23:13] yep +[19:24:01] seperately, I did mention the need for new banking +[19:24:15] they said try HSBC for now, but might just have to stick to new accounts at CapOne for the moment +[19:24:19] I know K_F had suggestions there +[19:24:23] and have only USians on the account +[19:24:57] we have a deadline of august 1st for an account to link to the next GSOC payment to +[19:25:03] so I think we should do BOTH +[19:25:27] prometheanfire: can you go to CapOne on Monday and open a new account that I can get the GSOC payment into? +[19:25:52] sure, type and the like would be good to know +[19:26:04] the only other Payoneer choice for the moment other than bank account is a payment card, but apparently that's hard to use up in some cases +[19:26:13] guessing I'll need a bunch of info for a business account? +[19:26:26] you already have everything from trying to fix the existing account +[19:26:33] ya, thought so +[19:26:35] k +[19:26:48] if you're activated on the 360 account, then you're set for a new chequing account +[19:26:57] it SHOULD be linked to the 360 +[19:27:30] not sure I'm active there... +[19:27:36] we are NOT applying for any line of credit: the chequing account should be funded from the 360 +[19:27:49] dabbott did say you had to finish the activation for it +[19:28:06] right, need to call in for that +[19:28:31] prometheanfire: thats the Sparks Account # Spark Savings ...8438 +[19:28:46] k +[19:28:48] They just need to verify you +[19:28:54] recorded for todo tomorrow +[19:29:03] in person may be the best +[19:29:05] i'm away Tuesday-Monday, so please try hard to get it sorted before I'm back Monday 24th +[19:29:19] dabbott: oh, then I'll do it at the bank then +[19:29:44] yeah, opening the new account is probably easiest in person as well +[19:29:50] verify + open all together at once +[19:29:51] prometheanfire: I have access to that account, they know me, if they need to verify anything +[19:30:23] and, a small ray of light on the old account: +[19:30:27] robbat2: ya, was going to do that in person +[19:30:37] dabbott: right +[19:30:40] i got tsunam to reset the password for it; and he shared it with me, but I haven't had time to try it yet +[19:30:49] hopefully it will get me all the missing statements +[19:31:22] that'd be a big boom +[19:31:25] boon +[19:31:42] that's everything in flight for the treasurer role at present +[19:31:51] ok, just to be clear what my tasks are +[19:31:53] Then you can just tranfer those funds into the new account +[19:32:04] and its a done deal +[19:32:07] activate myself on sparks savings +[19:32:13] yes +[19:32:27] then open up a new checking account and link to afformentioned sparks savings account +[19:32:42] adding all those in the previous paperwork (to regain access to checking) +[19:32:47] The other account is a checking account, thats what you want to open +[19:32:56] yep +[19:33:05] the old account is a legacy checking account, that doesn't integrate properly +[19:33:23] k +[19:33:28] so we will have a new checking and access to the sparks savings +[19:33:39] they will be linked +[19:33:53] the only thing we need from the old checking would be statements +[19:34:03] after the money is moved, which I might be able to do +[19:34:04] then we'd be able to close it (maybe) or at least move the funds out +[19:34:05] and money +[19:34:19] yep +[19:34:39] ok, next agenda item, because dabbott has to go at 20:00 UTC sharp +[19:34:58] yep, next +[19:35:08] Current subject: D&O insurance Bug 592198, (set by prometheanfire) +[19:35:12] https://bugs.gentoo.org/592198 "D&O insurance"; Gentoo Foundation, Proposals; CONF; prometheanfire:trustees +[19:35:12] trustee-meetbot: https://bugs.gentoo.org/592198 "D&O insurance"; Gentoo Foundation, Proposals; CONF; prometheanfire:trustees +[19:35:25] that should be removed (we're done as of last meeting with that +[19:35:33] Current subject: prune the email aliases (trustees, paypal, cafepress, etc) of old members/trustees., (set by prometheanfire) +[19:35:38] done +[19:35:44] Current subject: Combining Trustees and Council into 'The Board', (set by prometheanfire) +[19:36:06] seems to have come up again in the nominations, but nothing to do there yet +[19:36:13] Current subject: Do we need date of birth in developer apps (how'd the email go)?, (set by prometheanfire) +[19:36:26] not sure on that one... +[19:37:14] agreement that getting rid of it was right, but I don't think people were sufficently happy with the assertion replacement +[19:38:04] given we can't do things in person it's the only option I see, perhaps consulting with others to confirm that's good would help? +[19:38:37] maybe pick your brain of your PSF legal contact? +[19:38:51] i might have the oppurtity to pick somebody elses brain while I'm away, so i'll see too +[19:39:15] he left rackspace I think +[19:39:49] I was going to suggest maybe the foundations list or spi/other +[19:40:01] ok, can you take care of that? +[19:40:08] sure, I'll mail the list +[19:40:14] Current subject: Is SPI worth another look? Status?, (set by prometheanfire) +[19:40:18] alicef: ^ +[19:40:49] !time alicef +[19:40:49] dabbott: Asia - Tokyo - Mon Jul 17 04:40 JST +[19:40:52] she did include us on some emails w/ the SPI, but it sounds like they had the same problem of lacking good accounting resources as us +[19:41:01] right +[19:41:10] dabbott: she's been here before :P +[19:41:24] and she complained about the time too +[19:41:28] ok, moving on +[19:41:29] she did +[19:41:31] I know, just curious +[19:41:36] if she gets elected, she wants it moved +[19:41:53] that's fine by me, a couple hours later would be fine with me +[19:42:03] Current subject: ownership of gentoo.slack.com, (set by prometheanfire) +[19:42:08] that was also alicef +[19:42:20] we can leave that for if she shows up +[19:42:23] she did ask for 4 hours earlier, otherwise it's too late for Europe +[19:42:30] we don't want it +[19:42:59] i agree w/ dabbott there, but the question comes up for comrel behavior issues then +[19:43:02] SwifT: aren't you stepping down? +[19:43:05] pass to -pr/maff? +[19:43:10] prometheanfire: yes I am +[19:43:34] ah, klondike is .eu as well +[19:44:31] klondike is .eu, kensington is .au +[19:44:33] robbat2: ya, but that's the same question/concern we had with comrel/council in the first place +[19:44:44] robbat2: any time picked is going to suck then +[19:44:45] robbat2: I committed the statement history +[19:44:50] know that one from experience +[19:45:31] dabbott: i need the PDFs too +[19:45:42] there's extra data in them that's not in the CSV +[19:45:51] also, does the board need to be primarilly US (as in 3/5)? +[19:45:59] hmm? +[19:46:06] don't think so, but want to make sure +[19:46:24] that's a good question; i don't know the answer +[19:47:40] I doubt it from a logical standpoint, the foundation is within us law, that it's members aren't in the us doesn't mater, but may be wrong +[19:47:50] anyway, something to look into +[19:47:55] ask foundations list? +[19:48:02] k +[19:48:13] robbat2: no pdf, QBO CVS or OFX +[19:48:25] dabbott: there is a PDF download in the web UI +[19:48:31] look for something about documents/statements +[19:48:35] moving on +[19:48:43] Current subject: foundation bug tracker, (set by prometheanfire) +[19:48:53] dabbott: it's not on the same page as the rest +[19:49:03] LINK: https://goo.gl/CTX1qO [Bug List: TrusteesOpenBugs] +[19:49:30] bug 623034 +[19:49:33] prometheanfire: https://bugs.gentoo.org/623034 "Approve membership re-application of Damien Moody (audiodef)"; Gentoo Foundation, Proposals; CONF; robbat2:trustees +[19:49:39] that was done already +[19:49:41] it looks like that was done +[19:49:52] dabbott: he in the rolls, can we close it? +[19:49:55] i don't think any actiosn needed in the bugs +[19:50:22] only other actionable bug I see is bug 605336 +[19:50:33] which I think we can close +[19:50:42] can you confirm that one robbat2? +[19:50:53] it's open until I close the financial year accounts +[19:51:03] a coupel of other bugs for the same reason +[19:51:16] all marked in the whiteboard with suitable tags +[19:51:23] ah, k +[19:51:27] 'finance-audit:TODO' +[19:51:41] yep +[19:52:37] ok, going to close the audiodef bug and move on then +[19:53:10] the membership applications was just audiodef, which was addressed via the bug +[19:53:23] Current subject: next meeting date, (set by prometheanfire) +[19:53:25] Date of Next Meeting - Sun Aug 19 2017 19:00 UTC +[19:53:36] this is the AGM, be there! +[19:53:38] that's the current proposal +[19:53:48] actually I'm on holidays then, but I'll try to make it +[19:53:55] fine here +[19:54:02] I remain in EU so should have data connectivity on my cell +[19:54:08] k +[19:54:17] (i have one item for AoB, related to swift) +[19:54:33] Current subject: open floor, (set by prometheanfire) +[19:54:35] robbat2: ? +[19:54:53] SwifT: you're the closest we have to somebody on the original board of trustees +[19:55:06] in the official minutes here, can you state for your recollection +[19:55:26] if you have ANY idea that the original board filed IRS federal paperwork? +[19:56:19] it should have been 26 months from the inception of the NM NFP; which puts it before the first trustees election in 200 +[19:56:22] *2008 +[19:56:28] I have always went from the assumption that it did; we did talk a lot about the IRS stuff, but ifyou're asking me if I have proof of that, sadly, that isn't the case +[19:56:57] a lot of it was done by phone then as well +[19:57:04] yeah, all I find is mentions of talking about it, but no proof anything was done except getting an EIN +[19:57:30] thank you +[19:57:33] that's all +[19:57:39] as I'm not a US resident I didn't follow up on it much +[19:57:42] anything else before meeting close? +[19:58:03] robbat2: I found the pdf's +[19:58:08] dabbott: thanks +[19:58:21] push shortly +[19:58:28] k +[19:58:32] Meeting ended by prometheanfire, total meeting length 3074 seconds -- cgit v1.2.3-65-gdbad